2018 RULES & REGULATIONS

1. Contract Cancellation: Special Events Management (hereinafter referred to as “SEM”) reserves the right to cancel a vendor contract at any time for the good of the festival, by its sole discretion or by the direction of its clients. Any cancellations by management will be refunded if vendor has followed the rules and regulations. Cancellation or suspension because of lack of proper city licensing or failure to meet or maintain guidelines will not be eligible for refunds.
2. Account Holds: SEM and the Sponsoring agent are not responsible for denial of a license by the City of Chicago due to any hold placed on business accounts associated with the vendor. Each vendor is responsible for resolving any standing holds with the City of Chicago and/or State of Illinois prior to submitting their application. Please note: Most business are not aware of a hold until their application is submitted and SEM is contacted by the City and/or State. It is essential that you call each government agency regardless of your assumed standing. Please call the City of Chicago Department of Business Affairs & Consumer protection agency at 312-744-6060.
3. Exclusivity: We do not provide guaranteed exclusivity to any vendor.
4. Booth Placement: We reserve the right to relocate a vendor when necessary even after a space has been assigned.
5. Water: Running water is not provided on site by SEM. You must supply your own fresh water.
6. Electricity: No small portable generators or car batteries are permitted on grounds of the event for use within your booth. All electricity on site is portable and provided by a third party vendor designated by SEM who is licensed and insured in accordance with state requirements. Any service disruptions and/or blackouts will not result in a rebate or refund of any kind.
7. Music: The EVENT strictly prohibits the playing of recorded or live music in your booth.
8. Laws: Drilling in the street is not permitted. Violators will be subject to a fine of $200 and/or space cancellation by Special Events Management. You are directly responsible for any city violated ordinances and fines.
9. Set-up and Tear-down: Each vendor is responsible for setup, take down and clean up of his/her stand. Vehicles are allowed on the street only for setup prior to the event and tear down once the festival closes. You will be notified when it is safe to bring your vehicle on the street. Unless otherwise noted, parking is not provided to any vendor. Load-in/set-up times are provided in the confirmation letter sent to you prior to the event. You must remove your vehicle immediately after unloading your merchandise. You are allotted 2 (two) hours from the closing time of the event break-down and vacate your booth space. Please bring the necessary assistance/manpower to ensure this. For every 30 minutes you exceed this time frame (event closing time), $50.00 will be charged to your credit card.
10. No Show Policy: Vendors who have not checked-in and/or called the Festival Emergency Number (number will be available in confirmation materials) by 12:00 PM Friday, August 24th will be considered a “no-show.” No Show Vendors will not be eligible for refunds and assigned space(s) will be forfeited to a wait-list Vendor.
11. Trash Disposal: Each space must be left clean throughout the event and each night. Trash receptacles and bags will not be provided. Each vendor must provide necessary trash receptacles and bags for garbage inside the booth. Trash (in bags) will be picked up from the booths. All garbage left and not bagged will be subject to a fine of a $100 and/or the cancellation of participation.
12. Sidewalks must be left unobstructed at all times. It is strictly prohibited to store items on the sidewalk across or adjacent to your booth
13. Business Conduct: Vendors and their employees must maintain the highest degree of professionalism in their booths and on the event grounds at all times.
14. Indemnification: Special Events Management, employees, related festival providers of goods and services, or any participating sponsor will NOT be responsible for any injury, loss, or damage that may occur to the vendor, or to the vendor's employees or property from any cause whatsoever prior to, during or subsequent to the period covered by the vending contract; and the vendor signing this contract expressly releases all of the foresaid from, and agrees to indemnify each of them against any and all claims from such loss, damage or injury from participation in the event. SEM cannot and will not be held responsible for equipment failure including any acts of GOD beyond the control of the event organizer.
15. Booth Space: Vendors must use all space that they are granted. No space may stand vacant. Only three feet of space as an entry way into your place of business is permitted.
16. Event Hours: Vendors must remain open during festival hours. Failure to comply with this rule will result in the loss of future participation.
17. Third Party Vendors: You cannot resell or lease any space to a 3rd party to participate in the event in your booth.
18. Extra fees will be incurred by participant for damages and clean-up of rental equipment as deemed necessary by rental equipment company for returned items which are damaged; or in need of cleaning following event.